The data privacy regulations of some countries require that ARCOIRIS (company name) notify the person who issues a report about certain collection and retention practices and that the informant accepts the terms and conditions for the use of the service of issuance of information. reports. For us to accept any information through this reporting system, you must read and accept the terms contained below. If you do not wish to accept, we suggest you report this matter directly to your Human Resources department, direct manager, manager, or the policy compliance group of your organization.
1. General Topics
HYDHRA is a system of access to information based on the web and by telephone provided by ARCOIRIS to its collaborators, suppliers and business partners and those of its subsidiaries (Informants) to report suspected violations of the regulations, policies, Code of conduct and ethics.
2. Use of Hydra
The use of HYDRHA is completely voluntary. We encourage you to report any violation directly to your supervisor or manager, or to a representative of the Human Resources, Legal Compliance or Corporate Departments, considering the nature of the possible violation. If you feel you can not do this, you can use HYDRHA to make your report.
HYDRHA is a confidential online reporting system, even anonymous, that allows you to report suspected violations of legislation or company policies, as well as other concerns you may have, to ARCOIRIS (company name). In certain countries, ARCOIRIS (company name) can only accept reports through HYDRHA on limited topics, generally restricted to financial, accounting, auditing, bribery, competition, discrimination and harassment and environmental, health issues, hygiene and safety. If your concern pertains to an issue that, under local law, may not be accepted by ARCOIRIS (company name) through HYDRHA, you should contact your supervisor or local administration or a representative of the Human Resources Departments, Legal or Corporate Compliance, to report the matter.
Please note that we can receive and process reports through HYDRHA if you confirm that you have read and accepted this Protection and Privacy Notice as well as the processing of reports and your personal information as described below by clicking on the box below. I AGREE. If you do not accept, you can not use HYDRHA to send a report and you should contact your supervisor or local administration or a representative of the Human Resources, Legal Compliance or Corporate Departments to report the matter.
Please consider that the information you provide about yourself, your colleagues, collaborators or any aspect of the company's operations could result in decisions that affect others. Therefore, we ask that you only provide information that you believe is true. You will not be subject to retaliation on behalf of ARCOIRIS (company name) for any report of any suspected breach made in good faith, even if it later turns out to be an assumption based on incorrect facts. However, please be aware that providing false or deliberately misleading information will not be considered true. The information you enter will be treated confidentially except in cases where this is not possible due to legal requirements or in order to conduct an investigation, in which case the information will be handled in a sensitive manner. We invite you to identify yourself so that we can follow up with questions that may arise during the investigation.
What information and personal data are collected and processed?
HYDRHA keeps the following information and personal data that you provide when making a report: (i) your name and contact information (unless your report is anonymous) and if you are an employee of ARCOIRIS (company name); (ii) the name and other personal information of the persons you name in your report if you provide such information (ie, description of the functions and contact information); and (iii) a description of the alleged misconduct as well as a description of the circumstances of the incident. Note that, depending on the laws of the country in which you reside, the report may not be made anonymously; however, your personal information will be treated confidentially and will only be disclosed as set forth below.
4. How will the data and personal information be processed after your report and who can access the information and personal data?
The content of the report and the personal data that you provide will be stored in a database located on servers hosted and operated by RHRSS in the United States. RHRSS has entered into contractual commitments with ARCOIRIS to ensure the information you provide in accordance with the applicable legislation. RHRSS is committed to maintaining strict privacy and security practices, including those related to notification, choice, subsequent transfer, security, data integrity, access and compliance.
For the purpose of processing and investigating your report and subject to the provisions of local legislation, the information and personal data that you provide may be accessed, processed and used by the corresponding personnel of ARCOIRIS , including Human Resources, Finance, Internal Audit, Legal Affairs, Corporate Compliance, administration, external advisors (for example, legal advisors) or, in limited circumstances, by technical staff in RHRSS. These individuals can be located in the United States or in another country.
The information and personal data you provide may also be disclosed to the police and / or other compliance or regulatory authorities. Relevant agencies that receive and process personal data may be located in the United States or in another country that may not provide the level of data protection available in the United States.
The personal data you provide will be kept as long as necessary to process your report or, as applicable, as long as necessary to initiate sanctions or meet legal or financial needs.
5. Access to information regarding the report
ARCOIRIS will give timely notice to any person who is subject of a report to HYDRHA except when the notification requires to be delayed to guarantee the integrity of the investigation and the preservation of the relevant information. Some exceptions, the subject of the report can access the information regarding the report (with the exception of the identity of the informant) and request the correction of the personal data that are inaccurate or incomplete according to the applicable legislation. Likewise, with some exceptions, informants could also access information about the report and request corrections of their personal data in accordance with the applicable legislation. To make such corrections, please contact the General Council or the Corporate Compliance Officer of your organization.
6. Regulations of special countries
Throughout most of the European Union and adjacent areas, reports can only be made in relation to limited issues, usually accounting issues, audits, bribes, competition laws, discrimination and harassment and environmental, health issues, hygiene and safety. In addition, some countries restrict the reports so that only employees in key or administrative functions could be the subject of a report.
Any problem or concern regarding issues not permitted by legislation that are reported through HYDRHA should be reported directly to your Manager or Supervisor or a representative of the Human Resources, Legal or Corporate Compliance Departments as appropriate to the issue of possible violation. In some countries, anonymous reports may not be allowed by law except under extremely restrictive circumstances.
